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How Xero Makes It Easier to Work With Your Accountant

How Xero Makes It Easier to Work With Your Accountant

For most SME directors, working with an accountant has always meant:

  • Endless email threads
  • Spreadsheet versions flying back and forth
  • Missed files, lost receipts, and reconciling data after-the-fact
  • Last-minute SARS submissions that create stress

Xero changes all of that.

With Xero, your business and your accountant work together in real-time — reducing admin, improving accuracy, and making financial management far simpler.

At Bletchleys, we fully manage our clients’ Xero systems, giving SME directors total peace of mind — and giving us everything we need to keep your business compliant and financially healthy.

Here’s exactly how Xero makes working with your accountant easier.

Business owner and accountant collaborating easily using Xero
1

Real-Time Access to Live Data

Without Xero:

  • You wait for your bookkeeper to finalise reports.
  • Accountants work off old, static data.
  • SARS submissions may not reflect your actual financial position.

With Xero:

  • Your accountant sees exactly what you see — in real time.
  • No delays waiting for files or reconciliations.
  • Up-to-date financials drive better advice, faster decisions, and early problem-solving.

📌 Tip: The sooner issues are spotted, the cheaper and easier they are to fix.

2

No More Manual File Transfers

Without Xero:

  • Accountants request spreadsheets, PDF statements, payroll files, and source documents.
  • Files get lost, versions conflict, and data integrity becomes a risk.

With Xero:

  • All data is securely stored and accessed via the cloud.
  • No emailing large files back and forth.
  • Supporting documents are attached directly to transactions for easy access.

📌 Tip: Your accountant always has everything they need — without needing to chase you.

3

Faster SARS Compliance Management

Without Xero:

  • SARS submissions often require last-minute document collection.
  • Data must be recompiled and verified before filing.

With Xero (and Bletchleys):

  • VAT, PAYE, and tax calculations pull directly from reconciled transactions.
  • SARS submissions are handled accurately, on time, every time.
  • All supporting documentation is easily accessible for SARS verifications.

📌 Tip: Compliance becomes proactive — not reactive.

4

Streamlined Payroll Integration

Without Xero:

  • Payroll is often handled separately, creating reconciliation gaps.
  • EMP201 submissions may not match actual financials.

With Xero:

  • Payroll is fully integrated into your financial system.
  • PAYE, UIF, SDL, and tax submissions align automatically.
  • IRP5 certificates are generated accurately at year-end.

📌 Tip: Payroll errors are one of SARS’s biggest audit triggers — integration helps prevent costly mistakes.

5

Cleaner Year-End Financials

Without Xero:

  • Your accountant spends weeks preparing year-end financial statements.
  • Cleanup work delays SARS submissions and tax calculations.

With Xero (and Bletchleys):

  • Books stay reconciled and current every month.
  • Annual financial statements pull from fully maintained data.
  • Year-end becomes routine — not a crisis.

📌 Tip: Clean monthly books make year-end submissions faster, cheaper, and fully compliant.

6

Improved Financial Advisory Conversations

Without Xero:

  • Directors and accountants often review outdated numbers.
  • Growth decisions are based on incomplete financial information.

With Xero:

  • Accountants provide real-time advisory based on current, accurate data.
  • Growth plans, funding applications, and cash flow decisions are better informed.

📌 Tip: Directors stay in control and make faster, stronger business decisions.

7

Full SARS Audit Readiness

Without Xero:

  • SARS queries trigger a stressful scramble for missing documents and explanations.

With Xero:

  • Every transaction is linked to supporting documents.
  • Audit trails are automatically generated.
  • SARS queries are handled quickly, calmly, and professionally by your accountant.

📌 Tip: Being audit-ready year-round means SARS audits become paperwork — not panic.

✅ The Bottom Line: Xero Turns Your Accountant Into a True Financial Partner

With Xero + Bletchleys, you get:

✔ Fully reconciled books
✔ On-time SARS submissions
✔ Clean payroll integration
✔ Instant data access for your accountant
✔ Simplified year-end compliance
✔ Real-time advisory to support growth

Less admin. More control. Full professional oversight — with fewer financial surprises.

Want a smoother, simpler way to work with your accountant? Let’s make it happen.
Bletchleys manages your full financial function inside Xero — so you get expert compliance, reporting, and advice without the admin headache.

Contact us today for a free consultation.

Trusted Partners in Cloud Accounting

Proudly working with Sage, Xero, and QuickBooks to keep your business compliant, efficient, and in control.

Sage Accounting | Xero | Quickbooks

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